CBSHouston

Refunds

Course Cancellation

If a class is cancelled by the institution prior to class starting date, 100% of tuition and applicable fees for the particular course will be refunded. A change in the scheduled professor does not constitute a cancellation and will not entitle the student to a refund.

Course Change Requests

Official notice of course change requests must be submitted by the student according to the published refund schedule in order to qualify for any tuition refunds. Tuition refund percentages are calculated based on the submission date of the Add/Drop form or Voluntary Withdrawal form. Any debt owed by the student and/or any refund due to the student will be determined upon receipt of official notice. Adjustments will be made to tuition charges and fees which are considered refundable and are designated in the tuition and fee schedule.

Return of Institutional Aid and Scholarships: Institutional aid and scholarships are awarded based on enrollment hours. If any student withdraws from the College or reduces the number of hours during the course of the term, his/her awards will be adjusted accordingly, and as a result, he/she may owe the institution. CBS does not refund institutional aid or scholarships to students.

Refund Schedule

The refund schedule that follows assumes that all applicable charges were paid in full prior to the withdrawal. Otherwise, the student may actually owe a balance to CBS. Proceeds originating from refunds that are in excess of all student account charges (tuition, fees and other related expenses) will be mailed to the student. Students should maintain their current address and contact information online at myrecords.cbshouston.edu.

Note: The following refund schedule differs from the Department of Education and other financial aid refund policies. Students who are receiving financial aid under Title IV or other financial aid programs should also consult the Title IV refund policies in this catalog or contact Student Financial Services for details.

“Days” in the following refund schedule refer to the number of days since the first scheduled class day of the term according to the academic calendar. It does not refer to the number of days a particular class has met, the number of classes the professor has officially attended or missed or the number of scheduled classes the student has attended or missed. In the event that the final day of a particular refund deadline falls on a Friday, Sunday or holiday, the calculation will be based on the next CBS business day.

Full-Term

14 week course

Drop prior to the start of the term 100% refund
Drop during the first week of the term 70% refund
Drop during the second week of the term 70% refund
Drop during the third week of the term 30% refund
Drop during the fourth week of the term   30% refund
Drop beginning the fifth week or later     0% refund

Part of Term

10 week course

Drop prior to the start of the first class meeting 100% refund
Drop after the first class meeting 70% refund
Drop after the second class meeting 30% refund
Drop after the third class meeting or later 0% refund

Part of Term

5 week course

Drop prior to the start of the first class meeting 100% refund
Drop after the first class meeting 70% refund
Drop after the second class meeting or later 0% refund

Part of Term

2 week course

Drop prior to the start of the first class meeting 100% refund
Drop after the first class meeting 70% refund
Drop after the second class meeting or later 0% refund

Part of Term

1 week course

Drop prior to the start of the first class meeting 100% refund
Drop after the first class meeting 70% refund
Drop after the second class meeting or later 0% refund

Return of Title IV Funds

For any student who officially or unofficially withdraws from the College or fails to earn a passing grade in any class, federal regulations require a refund calculation for all students receiving Federal Title IV Funds. The calculation of the return of these funds may result in your owing a balance to CBS. If unpaid balances exist on your account, a hold will be placed on your student record. Withdrawing from classes will impact your Satisfactory Academic Progress and may cause you to be ineligible for future financial aid. All students should visit with a financial aid advisor prior to withdrawing.

Refunds and repayments of Title IV funds are made in the following order:

  1. Unsubsidized Stafford Loan
  2. Subsidized Stafford Loan
  3. Federal PLUS Loans
  4. Pell Grants
  5. Academic Competitiveness Grant

The amount of federal aid that you must repay is determined via the Federal Formula for Return of Title IV funds (Section 484B of the Higher Education Act). This law also specifies the order in which funds are to be returned to the financial aid programs from which they were awarded, starting with loan programs. In addition, institutional aid that is awarded may be affected due to withdrawals. Please be sure to consult with Student Financial Services before deciding to withdraw.

Return of Title IV Funds Calculator